From:	nassgap-bounces@lists.onenet.net on behalf of Leeper, Julie [ICSAC] 
[Julie.Leeper@iowa.gov]
Sent:	Thursday, April 05, 2012 8:24 AM
To:	National Association of State Student Grant and Aid Programs
Subject:	[Nassgap] NASSGAP Special Meeting -- Full Membership
Attachments:	NASSGAP Special Meeting Agenda -- 5-3-2012.docx; NASSGAP Bylaws 
Amendments to be presented for final	vote - 2012.docx; ATT00001.txt

In accordance with NASSGAP ByLaws (see excerpts below), and with the agreement of 
the NASSGAP Executive Committee, a special meeting of the full Association has been 
scheduled for Thursday, May 3, 2012, at 2:30 p.m. Central time via telephone 
conference call.  An agenda for the meeting is attached.

The purpose of the meeting is to discuss proposed changes to the NASSGAP ByLaws.  
No action will be taken during the meeting.  However, voting members will be asked to 
vote on the changes to the language in the ByLaws by electronic ballot during the week 
following the meeting.  

Please let me know if you have any questions.

Julie

Julie Leeper
NASSGAP President

Iowa College Student Aid Commission
julie.leeper@iowa.gov
Telephone:  (515) 725-3420


Excerpts from ByLaws:  (A full copy of the ByLaws may be viewed at:  
http://nassgap.org/bylaws.aspx)

Article V: Meetings 
Section 1. The Association shall hold a meeting (the annual meeting) at least once a year in the 
fall of the year at a time and place to be chosen by the Executive Committee. 
 
Section 2. The President shall have the power to call special meetings of the Association upon 
the occurrence of events which, in the President's judgment, warrant the consideration and 
attention of the Association. The agenda for such special meetings shall be confined to the 
principal business for which such special meeting was called. A quorum of the Voting 
Membership, as prescribed by the parliamentary authority of Article VIII, shall be required for 
any action taken at such special meetings.
Article VIII: Rules of Order 
Section 1. The rules contained in the current edition of Robert's Rules of Order Newly Revised 
shall govern the Association in all applicable cases not inconsistent with the Constitution and 
Bylaws and any special rules which may from time to time be adopted by the Association. 
 
Section 2. The President-Elect will serve as a Parliamentarian whose duties shall be to advise 
the President on matters of orderly procedure as provided in Section 1 of this Article. The 
Parliamentarian may be a permanent or temporary appointee for the term of any duly called 
meeting as provided in Article V at the discretion of the President. 
 
Section 3. Forty percent of the voting membership or designated representatives of voting 
members shall constitute a quorum. If the absence of a quorum prevents a meeting of the 
Membership from acting on an item of business, the Executive Committee may submit the 
matter for the vote of the membership by mail ballot. 
 
Section 4. The financial affairs of the Association shall be conducted on a fiscal year, beginning 
July 1 and ending June 30.
Section 5. Mail ballots may be accepted via U.S. Mail, fax, web interactive sites, or electronic 
mail.